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Governance & Policy

Access to Approved LLM (Copilot)

Provide your team with secure, approved access to large language models. Enable AI-powered productivity while maintaining control over data security and usage.

What Is Approved LLM Access?

Approved LLM (Large Language Model) access means providing your team with vetted, secure AI tools like Microsoft Copilot, GitHub Copilot, or enterprise ChatGPT subscriptions. These tools are pre-approved by IT and security, with proper data handling agreements in place.

This prevents shadow AI usage by giving employees the tools they need through channels you control.

Why It Matters

Prevents Shadow AI

If you don't provide approved tools, employees will use consumer versions, creating data leaks and compliance risks.

Increases Productivity

Teams with approved AI tools complete tasks faster, from writing code to drafting communications and analyzing data.

Ensures Data Security

Enterprise versions include data protection guarantees, SSO integration, and audit trails that consumer versions lack.

Builds AI Literacy

Giving teams hands-on experience with approved tools accelerates their understanding of AI capabilities and limitations.

Common Approved LLM Tools

Microsoft Copilot

Integrated across Microsoft 365 apps. Enterprise tier includes data protection and compliance features.

GitHub Copilot

AI code completion for developers. Business and Enterprise tiers provide IP indemnity and admin controls.

ChatGPT Enterprise

Full ChatGPT access with data privacy guarantees, SSO, and admin analytics.

Claude for Work

Enterprise access to Claude AI with enhanced context windows and team collaboration features.

Maturity Levels

Not Started / Planning

No approved AI tools provided. Employees using consumer versions with company data.

In Progress / Partial

Pilot program or limited rollout to select teams. Evaluating enterprise AI tools but not widely deployed.

Mature / Complete

Approved AI tools deployed company-wide with proper training, monitoring, and support. Usage guidelines clearly communicated.

How to Get Started

  1. 1.
    Survey Current Usage: Identify what AI tools employees are already using (approved or not).
  2. 2.
    Evaluate Enterprise Options: Compare Microsoft Copilot, ChatGPT Enterprise, and other platforms for security, compliance, and features.
  3. 3.
    Run a Pilot: Start with a small team to test effectiveness and identify training needs.
  4. 4.
    Provide Training: Teach teams how to use AI tools effectively and responsibly.
  5. 5.
    Deploy & Monitor: Roll out company-wide and monitor usage, effectiveness, and compliance.

Ready to Deploy Approved AI Tools?

Get expert guidance on selecting, deploying, and managing enterprise AI tools for your organization.