Establish clear guidelines for AI adoption, usage, and governance across your organization. A well-defined AI policy sets the foundation for responsible and effective AI implementation.
A company-wide AI policy is a formal document that defines how your organization will adopt, use, and govern AI technologies. It sets clear boundaries, establishes accountability, and ensures that AI use aligns with company values, legal requirements, and business objectives.
This policy covers everything from acceptable use of AI tools to data privacy requirements, vendor selection criteria, and approval workflows for new AI implementations.
Without clear policies, employees use unapproved AI tools, creating data leaks, compliance issues, and security vulnerabilities.
AI regulations are rapidly evolving. A formal policy helps you stay compliant with data privacy laws, industry regulations, and emerging AI legislation.
A transparent AI policy demonstrates responsible AI use, building customer confidence in how you handle their data.
Clear guidelines remove ambiguity, allowing teams to move forward with AI projects confidently and quickly.
Define which AI tools are approved, how they can be used, and what activities are prohibited.
Establish rules for what data can be processed by AI systems and how to protect sensitive information.
Define who approves new AI tools, implementations, and vendor contracts.
Assign responsibility for AI governance, monitoring, and policy enforcement.
Specify what training employees need before using AI tools.
Outline procedures for handling AI-related security incidents or policy violations.
No formal AI policy exists. AI usage is ad-hoc and unregulated. High risk of shadow AI and compliance issues.
Draft policy exists or policy covers only specific departments. Enforcement is inconsistent. Some approved tools are defined.
Comprehensive AI policy is documented, communicated, and enforced company-wide. Regular reviews and updates. Clear approval processes and accountability.
Get our comprehensive AI policy template (MVP version) that you can customize for your organization. This template includes governance workflows, security guidelines, acceptable use policies, and training requirements.
Template Includes:
Get expert guidance on creating a comprehensive AI policy that balances innovation with governance. Schedule a free consultation to discuss your organization's specific needs.